Our response to a complaint

CanadianRuss

Supportive Member
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Jul 27, 2015
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265
Location
Ontario, Canada
Name
Russ Teskey
We had a bad review come in yesterday. I was on this job personnally. The standard "I have 3 rooms and there empty." Not the case though. 3 mattresses box springs book cases etc.

Russ agreed to come and do a job on short notice. We were delighted and grateful. However, we are now at a loss to understand why Russ came all the way to our house (an hour late) but then said he could not do the job, leaving us stranded in our new house with a major furniture delivery due to arrive the next day. It was just three carpeted bedrooms, which he knew, and two upholstered chairs, which he knew. He seemed to balk because there were about 8 pieces of furniture that would have to be moved around: two mattresses, one box spring, one empty bookcase, and four dressers; and because the two upholstered chairs had to be brought in from the porch. We are senior citizens and worked very hard to position everything else so we could carry all but the bulkiest items to another floor. I offered to help Russ as needed, because he came alone. But he said it was too much work and would take too long. What we can't understand is why he would come to the home of two elderly people and not know that there would be some furniture in the three bedrooms. Surely it's common practice to jockey around some furniture items! (I think he was running late, knew that something had to give, and chose to axe us from his schedule.) I said we had had a number of difficult surprises in moving to our new home and he was adding to them. I told him to leave. He said my attitude is probably why we were having difficulties. Russ was rude, inconsiderate, and hopeless. Totally disappointing, and I think dishonest about the real reason he couldn't do the job.

Our response
Hi Martin Partridge

Thank you for the review. I'm sorry you feel that way. Unfortunately I was mislead by you. I was under the impression the bedrooms would be empty. We do provide professional cleaning services. An hour late your 100% correct. We were providing you with a favour to squeeze you in to our busy schedule for today, at your request. We did our level best,
It is not that we did not want to do the job, the fact is there needed to be 2 technicians to move box springs, mattresses, dressers, book shelves, end tables etc.
I felt it was not right to have you help move all the furniture around. If we would have been able to rebook, the situation would have been resolved. We will move furniture, but at the same time we are not furniture movers. In me explaining the resolution, you words were "Good Bye get out of my house" sorry that you took our response as rude. You have had a tough moving experience and I can appreciate that. Unfortunately you have taken this out on your friendly neighbourhood cleaning company, which seems a little unfair.

Thank you.
Hope you have a better day.
Take care
 

rjwood

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I understand the feeling to want to set the record straight and you do that in your response, but your response appears defensive.

I would do some rewriting after some reflection and time to make sure I'm calm.

I'd be happy to be more precise if you ask.
 
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PrimaDonna

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NorthEast, USA
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MB
I agree with rjwood.

I get wanting to explain your side of things to set the record straight for the public but it did come off a bit personal and defensive.

Is also be happy to share how we would have responded if you are interested.
 
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CanadianRuss

Supportive Member
Joined
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Ontario, Canada
Name
Russ Teskey
I agree with rjwood.

I get wanting to explain your side of things to set the record straight for the public but it did come off a bit personal and defensive.

Is also be happy to share how we would have responded if you are interested.
Thanks M
That would be great.
 

Kellie Hiler

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I personally think your response was fine. But then again, with everything I have been through, work wise and personally, I am done with taking shit from people. I think your response was nicely worded and explanatory, not personally defensive. People seem to think they can own you by reviews but you have the right to defend yourself and let both sides be heard.
I feel that they were using the "we are senior citizens" for sympathy and you did well by stating that you would not want them moving furniture around.
The responsibility lies solely on them for not telling you about the furniture in the house. A huge inconsideration on their part, and you should never take ownership of that. If some people read that review and response and don't like it, that's their loss.
 
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Desk Jockey

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A planet far far away
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Rico Suave
I love social media. It forces us to be better than we want to be.

Man that review is brutal and unfortunately from an independent bystander they did an excellent job of painting you as the guilty party. Whether you really are or are not is not relevant.

It's damage control time and you need a professional response to spin this sucker. No time to be defensive, polite, apologetic and professional. Whether you're sincere or not. :shifty:
 

Cleanworks

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New Westminster,BC
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Ron Marriott
Your first mistake is trying to squeeze them in on an already busy day. I have a policy of not taking last minute calls, unless it is a regular customer who has a problem. I have found over the years that the last minute calls are always problem jobs. If you weren't pressed for time, you may have explained to them that you didn't expect all that furniture and it will cost this much more because of the time involved. I have been in that situation before and have done exactly what you did but today we live in an age where people can criticize you publicly so that all can see. I really don't see what I would have done differently and I don't see these people as helpless seniors either but unfortunately that is how it comes across. Probably, although it goes against the grain, you need to make a public and humble apology to preserve your good reputation. We here on this board know that you are a responsible and fantastic cleaner but public relations is a whole different business.
 

ruff

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San Francisco, CA
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Ofer Kolton
You need to remove your response pronto. It will be detrimental to your business success.

I guess I should have asked first what is the goal you're trying to achieve by it? If what you want is more free time, keep it posted as is :winky:

Jokes aside.

Regardless of who is in the wrong, your response comes both as angry and defensive. Which is a big NO NO.
In a sense your response makes who's right or wrong of no importance.

Answer when you're not angry. Be positive. State the facts without blaming anybody. Admit your mistake. Don't even mention that you were doing them "a favour etc." as it is irrelevant and sounds petty.

Respond properly and it will help your business.
 

CanadianRuss

Supportive Member
Joined
Jul 27, 2015
Messages
265
Location
Ontario, Canada
Name
Russ Teskey
Thank you for all your opinions. This is a complicated issue dealing with bad reviews. I'm going to remove my response. Maybe take some time to have a chat with some of the other cleaners here and reflect on what had happened.
 

rjwood

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"Would of! Could of! Should of!"
It is what it is and now it's time to put the best face possible on this. It can be done in a way to mitigate the damage this obviously ill-intended review was meant to do.

Just be the adult in the situation and sound like one, Russ. You can do that. You'll figure this out and be a better business person for it in the end.
 
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Russ T.

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Sep 26, 2008
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Slater, IA
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Russ Terhaar
Russ, you seem like a really great guy who's running a pretty solid biz up there.

I think you did the right thing by taking your response down. Think hard about this response and maybe even post it here and we can all help to knock it out of the park.

The first mistake MAY have been taking the job. The second mistake was allowing it to get out of control while in the home. In the thousands of jobs I've done over the years Ive walked off of ONE. It was last year. The guy was haggling with me over price when our no nonsense ft.² pricing didn't meet his expectations. I DON'T allow a customer to push me around and try to take advantage of me.

We all need to find a way of being in control, all while making the customer FEEL LIKE they are in control. It's hard to say for sure because I wasn't there, but maybe 30 minutes of extra time would have avoided this. They sound like difficult customers who you wouldn't want to serve in the future so it's much easier to do your best (and maybe be taken advantage of a bit) and get out of there. If they ever call back you can explain that you are a 1 man show (I am too) and that their needs might be better met by a bigger crew.

Then you are looking out for their best interest, at least its perceived that way.

Right now they feel like you are some hack who treated them poorly.

We here on MB know this isn't the case at all but they don't, and you need to make sure this thing stops here so you can get on with having the BEST Spring ever!
 

CanadianRuss

Supportive Member
Joined
Jul 27, 2015
Messages
265
Location
Ontario, Canada
Name
Russ Teskey
Russ, you seem like a really great guy who's running a pretty solid biz up there.

I think you did the right thing by taking your response down. Think hard about this response and maybe even post it here and we can all help to knock it out of the park.

The first mistake MAY have been taking the job. The second mistake was allowing it to get out of control while in the home. In the thousands of jobs I've done over the years Ive walked off of ONE. It was last year. The guy was haggling with me over price when our no nonsense ft.² pricing didn't meet his expectations. I DON'T allow a customer to push me around and try to take advantage of me.

We all need to find a way of being in control, all while making the customer FEEL LIKE they are in control. It's hard to say for sure because I wasn't there, but maybe 30 minutes of extra time would have avoided this. They sound like difficult customers who you wouldn't want to serve in the future so it's much easier to do your best (and maybe be taken advantage of a bit) and get out of there. If they ever call back you can explain that you are a 1 man show (I am too) and that their needs might be better met by a bigger crew.

Then you are looking out for their best interest, at least its perceived that way.

Right now they feel like you are some hack who treated them poorly.

We here on MB know this isn't the case at all but they don't, and you need to make sure this thing stops here so you can get on with having the BEST Spring ever!

Thank you,
Your right. Should of let that one slide through. There was a little more he had 2 large wooden framed chairs that were upholstered. The chairs were outside and he wanted them moved into his living room. Details though at this point are not all that relevant. My goal in posting was to gain more of an understanding how to handle this situation. Everyone has been a big help. I appreciate all the help
 
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Spurlington

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Dec 15, 2012
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On The Board
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Spurlino
We had a bad review come in yesterday. I was on this job personnally. The standard "I have 3 rooms and there empty." Not the case though. 3 mattresses box springs book cases etc.

Russ agreed to come and do a job on short notice. We were delighted and grateful. However, we are now at a loss to understand why Russ came all the way to our house (an hour late) but then said he could not do the job, leaving us stranded in our new house with a major furniture delivery due to arrive the next day. It was just three carpeted bedrooms, which he knew, and two upholstered chairs, which he knew. He seemed to balk because there were about 8 pieces of furniture that would have to be moved around: two mattresses, one box spring, one empty bookcase, and four dressers; and because the two upholstered chairs had to be brought in from the porch. We are senior citizens and worked very hard to position everything else so we could carry all but the bulkiest items to another floor. I offered to help Russ as needed, because he came alone. But he said it was too much work and would take too long. What we can't understand is why he would come to the home of two elderly people and not know that there would be some furniture in the three bedrooms. Surely it's common practice to jockey around some furniture items! (I think he was running late, knew that something had to give, and chose to axe us from his schedule.) I said we had had a number of difficult surprises in moving to our new home and he was adding to them. I told him to leave. He said my attitude is probably why we were having difficulties. Russ was rude, inconsiderate, and hopeless. Totally disappointing, and I think dishonest about the real reason he couldn't do the job.

Potential customers dont want to see you as combative or the type to put the blame on them. The Partridge complaint could be exaggerated and some people will see and may believe its exaggerated based on their admission to already having a number of bad experiences during their whole moving process. Since youre gonna have to have a response, heres an idea of what I would write.


Mr and Mrs Partridge,
Im am sorry to learn the extent of your disappointment. I am also sorry I was not clear on the arrival time being a target time (depending on how my day went) since I was to squeeze you in at the end. I was under the impression you were looking to have 3 empty rooms cleaned. Upon arrival, I noticed there were several pieces of furniture along with an added request to transport 2 heavy chairs in from outside. Yes it would be common practice to jockey around smaller furniture around during the cleaning process. However, it is our safety policy that requires a 2 man crew for specialty heavy furniture moving. I was willing to adjust the pricing to add an extra technician but you were not interested. We pride ourselves on excellent customer service and are greatly disappointed that we could not help you.
Thank you, Russ
 
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WillS

Supportive Member
Joined
Feb 21, 2013
Messages
1,258
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Las Vegas NV
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Will
Our response
Hi Martin Partridge

Thank you for the review. I'm sorry you feel that way. Unfortunately I was mislead by you. I was under the impression the bedrooms would be empty. We do provide professional cleaning services. An hour late your 100% correct. We were providing you with a favour to squeeze you in to our busy schedule for today, at your request. We did our level best,
It is not that we did not want to do the job, the fact is there needed to be 2 technicians to move box springs, mattresses, dressers, book shelves, end tables etc.
I felt it was not right to have you help move all the furniture around. If we would have been able to rebook, the situation would have been resolved. We will move furniture, but at the same time we are not furniture movers. In me explaining the resolution, you words were "Good Bye get out of my house" sorry that you took our response as rude. You have had a tough moving experience and I can appreciate that. Unfortunately you have taken this out on your friendly neighbourhood cleaning company, which seems a little unfair.

Thank you.
Hope you have a better day.
Take care

I would say some of these things need to be reworded so you don't sound defensive. I hate these type of reviews and worst off, it seems to be small jobs or dirty dirty ones. I have to sit back for an hour or two and write a response. I actually re-write them more than 5 or 6 times. I read through them as if I was another potential customer reading my response. Even though we feel right in the situation or whatever, I still want potential customers to know if they use us, and there is an issue, we will take care of it and respond to you.

Here is a bit different way I would reword these.

"I'm sorry you feel that way" could be... We apologize for any misunderstanding.

"Unfortunately I was mislead by you. I was under the impression the bedrooms would be empty." maybe..... Some information was not explained prior to the technician arriving at the home for the cleaning and we could not complete the work order due to this.

"We were providing you with a favour to squeeze you in to our busy schedule for today" or ....... As the appointment was a last minute booking, we attempted to accommodate the best we could with short notice for this cleaning. At times, some jobs may run over due to more difficult dirt to remove, etc.

"It is not that we did not want to do the job, the fact is there needed to be 2 technicians to move box springs, mattresses, dressers, book shelves, end tables etc.
I felt it was not right to have you help move all the furniture around. If we would have been able to rebook, the situation would have been resolved. We will move furniture, but at the same time we are not furniture movers." ........ We were unable to do this job as additional technicians would be needed to move furniture. As the home owner, we do appreciate your assistance, but feel more comfortable allowing our technicians to move certain items together, or the home owner can also remove these items before technicians arrive. As we can normally move small items, larger items do need 2 technicians.

"Good Bye get out of my house" In me explaining the resolution, you words were "Good Bye get out of my house" sorry that you took our response as rude. You have had a tough moving experience and I can appreciate that. " ........ After this was explained to you, you did ask the technician to leave your home. We apologize we could not help you reschedule this appointment.

"Unfortunately you have taken this out on your friendly neighbourhood cleaning company, which seems a little unfair." ...... Thank you for choosing us, and good luck with the rest of your move. Thank you! - Your Company Name/Russ


Done and then move on with life. I always ponder on any negative reviews, even though we have 6 out of 220, they still irritate. I know some sarcasm or defensiveness sneaks its way into every review response. But it should only be a one sentence and not the whole response to the customer. :very_drunk: As long as customers and potential cutomers reading these know we do care about our service, etc. That is what matters.
 
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